ABOUT US

Is This You?

If you’re like most Fortune 500 companies, professionals and business owners you:

• Send out 50 million paper documents & receive 150 million back annually
• Lose 7.5% of these files & misfile the remaining 3%
• Spend 5% to 15% of your time reading information & another 50% looking for it
• Only consult 1 out of every 10 pages you get
• Pay approximately $280.00 each year in labour costs
• Acquire a paper trail you don’t need

Our Scanning Solution

Using up-to-date electronic and imaging technology, we digitize your files – so you can:

• Affordably control & retrieve all your documents
• Be more organized & efficient
• Enhance your cost-effectiveness
• Better manage your space
• Save time & money
• Reduce the risk of losing, misplacing & misfiling important files
• Increase productivity & focus on what you do best
• Improve your regulatory compliance & become more profitable.

Need more convincing? Here are five more reasons to scan

1. Storage Costs: This includes the cost of onsite storage, as well as the cost of purchasing additional off-site facilities, the need to buy more filing cabinets, and the money spent on storage equipment – all of which we help you save.

2. Retrieval & Time Costs: Significant time is required to retrieve paper and paid employee time is also wasted in the retrieval process. When you know where your files are, you don’t need to hire another person to find them.

3. Disaster Recovery: As a taxpayer, you must be able to verify your expenses. Since you can’t rebuild them, if your files are lost or destroyed by flood or fire, it makes it harder for you to prove your claims - meaning that your expenses may be overlooked or disallowed. Worse, you may have to pay additional fines and penalties. Click here for further details. We systemize your files, so you have everything you need at your fingertips.

4. Compliance: You must satisfy government regulations. For example, The Canada Revenue Agency (CRA) requests that all your legal documents be held for 7 years. We make sure your governing bodies are in place – especially for audits and GST. Click here for further details.

5. The Environment: There are over 41 trillion paper documents in North America alone, growing at a rate of 22% per annum. We recycle your papers – and partner with you on preserving the environment & preventing the unnecessary elimination of trees.

Meet Our Founder

A graduate of Seneca College’s accounting program presently pursing his CGA designation, Maurizio Magnante, founder of Scan Documents Solutions Inc. has over 10 years of accounting and bookkeeping experience – and knows first-hand what happens to clients that allow their boxes and paperwork to pile up. Deciding it was time to make their lives easier, he now renders them with the tools and products they need to increase their productivity and get ahead faster – always treating their businesses like his own. Committed to the principles of organization, family and community, Maurizio is a proud member of the Markham Board of Trade, where he sits on the Finance Committee and remains an active contributor.

Mission Statement

With the rapidly growing electronic and imaging technology market, our mission is to assist our clients in the preservation of the documents today and tomorrow and assure that they can control all of their information; improve their regulatory compliance and enhance their cost-effectiveness – so they are in a better position to organize their environment, retrieve vital information, and save time and money.

Vision
To be a one stop shop for all your organizational needs.

Core Values
Honesty, business, family & community.

Policies

Scan Documents Solutions Inc. is commitment to protecting the privacy and confidentiality of your personal information. For additional information, please refer to this PDF file.

Scan Documents Solutions Inc. works with you to ensure that new and existing legislation requirements are met. For further information, clink on the following links:

Personal Information Protection and Electronics Act (PIPEDA)
Canadian General Standards Board

We ask that all materials provided to us by the customer be organized. For more information, click here.